Digital transformation, European project management

AI Agents for School Leaders and Erasmus+ Coordinators

Let AI take on routine paperwork under your control, with a person approving every step that matters.

See dates and apply Text for your application

Teachers working at a table during a session

About the course

Much of a school leader’s or coordinator’s week goes on writing, collecting and checking: reports, replies, applications, timetables, enrolment numbers. AI can now do some of this work, not only answer questions about it. This course shows how to set up AI agents that read documents and data, prepare drafts and carry out routine tasks, while a person approves anything that is sent, published or paid for.

You work on your own school’s processes, with sample data rather than real learners’ data, and leave with one working workflow, a set of approval rules and a draft AI policy for your school.

The course is taught by Josip Sobin, Jantar’s CEO. Jantar’s own marketing is run by an AI agent built on these principles: it reads the school’s analytics every week, prepares campaigns, posts and reports, and changes nothing public without his approval.

Who it is for

Heads and deputy heads, Erasmus+ coordinators, project managers, administrative staff and managers of adult education organisations. No programming experience is needed.

Learning outcomes

By the end of the course, participants will be able to:

explain what AI agents are and how they differ from chatbots
identify the school and project tasks that AI can take over, and those it should not
set up an AI workflow that reads documents and data and prepares drafts, reports and summaries
write approval rules that keep a person in charge of anything sent, published or paid for
use AI in Erasmus+ project work: applications, reporting, dissemination and impact data
explain what the EU AI Act and GDPR mean for AI use in their school and draft a school AI policy

The week, day by day

Four hours of training in class every morning, plus field teaching in Split: 30 hours in all. The detailed timetable follows a few weeks before the course, when the group is final.

MondayDay 1
09:00–13:00
From chatbot to agent
- What AI agents are and what they can do today
- Mapping your school’s tasks: what to hand over and what to keep
Afternoon
Diocletian’s Palace
The Roman palace that is the old town, a short bus ride from the school.
TuesdayDay 2
09:00–13:00
Documents and data
- Agents that work with files, spreadsheets and e-mail
- Summaries and reports from school data
Afternoon
Marjan hill
Pine woods and views over the islands, straight from the old town.
WednesdayDay 3
09:00–13:00
A person in charge
- Building a workflow step by step
- Approval rules: what the agent does alone, what it prepares, what only a person does
Afternoon
The Riva
Coffee on the waterfront, or a swim at Bačvice in the warmer months.
ThursdayDay 4
09:00–13:00
AI in Erasmus+ projects
- Drafting applications and reports
- Dissemination, impact data and project communication
Afternoon
Trogir
A UNESCO-listed island town, about half an hour west of Split.
FridayDay 5
09:00–13:00
Rules and responsibility
- The EU AI Act and its rules for education
- GDPR and learners’ data
- Writing a school AI policy
Afternoon
Klis Fortress
A medieval fortress on the pass above the city.
SaturdayDay 6
09:00–13:00
Bringing it home
- Presenting your workflow and AI policy
- Personal action plan for your own school
- Course evaluation and certificates
Afternoon
Your certificate
The last morning ends with certificates; the afternoon is for the trip home.

Dates

19 April – 24 April 2027Poljička cesta 26A, SplitApply
3 May – 8 May 2027Poljička cesta 26A, SplitApply

Please book your travel only after we confirm that the course will run.

What the fee includes

480 EUR per participant

All training: 30 hours, six mornings in class plus field teaching
Course materials
Certificate of attendance with hours and topics
Europass Mobility support

Not included: travel, accommodation and meals. These are usually paid from the travel and individual support in your Erasmus+ grant.

For your Erasmus+ application

A neutral description of the course you can adapt for your application, mobility plan or learning agreement. The learning outcomes above can go into the Europass Mobility document.

A six-day structured course (30 hours) at Jantar – International House Split, Croatia, for school leaders, Erasmus+ coordinators and administrative staff on using AI agents in school management and European projects. Participants identify school processes suitable for AI, build a working AI workflow that reads documents and data and prepares drafts and reports, define approval rules that keep people in control, apply AI to Erasmus+ applications, reporting and dissemination, and draft a school AI policy that takes account of the EU AI Act and GDPR. The course is hands-on and supports the priority of digital transformation.

Practical questions

How long is a course and what are the daily hours?

Every course runs for 6 days, Monday to Saturday, from 09:00 to 13:00 each morning, plus field teaching: 30 hours in all, as stated on the certificate. Afternoons are free for Split. The detailed timetable is sent a few weeks before the course, when the group is final.

Where exactly does the course take place?

At our school, Jantar – International House Split, Poljička cesta 26A, 21000 Split, Croatia.

What is your OID?

Our Erasmus+ organisation ID (OID) is E10020549. The registered organisation is Učilište Jantar – ustanova za obrazovanje odraslih, Split, Croatia.

What will I receive at the end of the course?

A certificate of attendance stating the number of hours and the topics covered, as Erasmus+ reporting requires. If your organisation uses the Europass Mobility document, we complete the host-organisation part, with the learning outcomes of your course.

Should I book my flights straight away?

Wait for our confirmation that the course will run on your dates before you book travel.